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1、HOWTOWRITEABUSINESSLETTERWritingabusinessletterinEnglishissomewhatformulaic.Theformatsarestandardizedandthestyle,punctuationandlanguagearequiteformal.Thereareseveralstandardphrasesthatpeopleusewhenwritingbusinessletters,whichmakeswritingbusinessletterssomewhatstraightforward.Astoconte
2、nt,themostimportantthingyoumustincludeinabusinessletterisallrelevantinformation!Style,PunctuationandLanguage:Businesslettersarewritteninaconcise,clearstylejustsaywhatyouneedtosaysimply,clearly,andrespectfully.Donotaddanyinformationthatisnotnecessarytothepurposeoftheletter.Style:Thesty
3、leisformal,sodonotusecontractions,slang,orexpressions/idioms.Thestructureofabusinessletterusuallycomprisesthreeparagraphs:?1stparagraph:Introduction>stateswhatthepurposeofyourletteris(i.e.,whyareyouwritingit)?2ndparagraph:Mainbody>givesdetails/explanation?3rdparagraph:Close>concludest
4、heletterLanguageandStandardPhrases:Youcanusesomestandardisedphrasesfortheintroductoryandclosingparagraphs.1stParagraph:Introduction:withregardtotoaskyoutorequesttoinquireabouttoadviseyouthattoinformyouthattoinvitetocomplainaboutapologiseforIamwritingyoucouldyouwouldappreciateitifwould
5、begratefulif3rdParagraph:CloseIwouldyourtimeandattentionconsideringthisrequestattendingtothismatterThankyouforGreeting:?Ifyouknowthenameandtitleofthepersonyouarewritingto,usethefulltitle,followedbyacolon.e.g.,DearMrs.Smith:?Ifyoudon’tknowthenameofthepersonyouarewritingto,useSir/Madam,
6、followedbyacolon.e.g.,DearSir/Madam:?Ifyouknowthenameandtitleoftheperson,butdon’tknowwhethertheyaremaleorfemale,writethenameasitappears,followedbyacolon.e.g.,DearL.Lee:Complimentaryclose:?Ifyouuseaperson’snameinthegreeting,use“Yourssincerely,”(makesureyourememberthecomma!)?Ifyouuse“De
7、arSir/Madam”,use“Yoursfaithfully,”(makesureyourememberthecomma!)Signature:Yourhand-writtensignatureisdirectlybelowthecomplimentaryclose.Leavealineandthenprintyournamebelowyoursignature.FormatPersonalBusinessLetter:Thereareafewdifferentformattingstylesforbusinessletters.Asmostpeoplenow
8、typet
